More and more transport buyers are asking for climate figures on their deliveries. It could be a tender that requires emissions documentation, an auditor asking for documentation for the sustainability report, or just a customer who wants to know how much CO₂ the last shipment "cost" the environment. FleetX has built in CO2 reporting on several levels so that you as a carrier do not have to calculate in Excel - and so that your customer can retrieve the figures themselves when they need them.
Here's an overview of what's available.
The CO2 figures in FleetX are calculated according to GLEC Framework v3.2, which in turn is based on ISO 14083 - the international standard for emissions accounting in transport. This means that the figures are comparable across carriers and that they are accurate when the customer uses them in their own ESG or CSRD reporting.
The calculation is based on the weight of the goods, the distance traveled and the type of vehicle performing the job. FleetX covers the entire vehicle spectrum - from vans under 3.5 tons up to road trains over 34 tons - and supports all common fuel types: diesel, petrol, CNG, LNG, biomethane, LPG, hybrid and electric. For electric cars, Norwegian electricity mix is used so that the figure reflects the actual climate footprint in Norway.
In addition to CO₂, NOₓ, particles (PM10), CO and hydrocarbons (HC) are also accounted for, so you have a complete environmental account when the customer asks for it.
When an order is created, FleetX freezes a "snapshot" of the intended vehicle. This means that if you subsequently replace the vehicle in the fleet, or change the vehicle's registered fuel consumption, the emissions report on the already planned order will still be correct for the vehicle that was actually going to do the job. If the dispatcher changes the vehicle on the order before the driver has accepted the trip, the system alerts with a button that allows you to update the calculation with new data. That little detail ensures that the numbers always match reality.
On each individual order in the transport management system, you'll find a separate emissions panel. It shows:
For multi-stage deliveries (pick-up at several locations, reloading, multi-stop), the report is broken down per stage so that the customer can see exactly how the total is built up.
If information is missing - for example, the weight of the goods or fuel information on the vehicle - the system will let you know with a specific message about what needs to be filled in. There are no "magic numbers" or hidden assumptions in the report.
At the bottom of the emissions panel is a small email form. Enter (or confirm) the customer's email address and press "Send emission report" - and the customer will receive a pre-formatted report directly in their inbox. The default value is retrieved from the contact person on the order, so it takes two clicks to send.
For many customers, the invoice is the most important document - it's what they file, and it's where the sustainability auditor looks for evidence. That's why FleetX allows you to write the emission figure directly on the invoice.
When the function is turned on, the invoice automatically adds one line per order with the text "CO2 emission 42.5 kg" (or equivalent). This works in both classic and modern invoice templates, and becomes part of the PDF - regardless of whether the invoice is sent by e-mail, as an EHF/electronic invoice, or printed.
The setting can be found under Settings → Miscellaneous → Invoice, and can be turned on and off at any time.
There are two things that often steal time from carriers: customers calling to ask about status, and customers requesting emission reports on individual orders. Both are solved with FleetX's customer portal (weborder).
When the customer logs in and opens one of her own orders, she sees the same emissions report that the dispatcher has internally - with vehicle type, distance and full climate accounting. She doesn't need to call you.
You as a carrier control two things:
This gives you full control over which customers have access, while allowing the most active customers to serve themselves.
If you use FleetX for container rental or waste management, there is a separate aggregated environmental report in the customer portal. It shows, for an optional period:
The customer can select the period with one click - last 30 days, this month, a specific quarter, full year, previous year - and export the report as PDF or CSV. The PDF is ready to be pasted into the customer's own sustainability report. The CSV can be used for further analysis.
When the customer logs into the portal, she is greeted by a small climate card on the dashboard. Based on her actual volumes with you, it shows:
It's a little reminder that every container rental and every transport contributes to something - and a nice reason for the customer to log in more often.
For you as a transport operator, FleetX has two important aggregated reports:
Under Reports you will find an emissions report that allows you to run figures for a selected period with filters on:
This is the report you use when a customer calls in January and asks for "total emissions for last year". With three clicks you have the answer.
For management, there is also a combined report that shows turnover alongside environmental figures - total weight, fractions and categories in the same overview. This provides a good basis for linking business development and sustainability strategy in the same conversation.
For CO2 reporting to work well, you need three things in place:
The actual modules for emission calculation and invoice display are turned on by the FleetX team for clients who want to use them.
The important thing about FleetX's solution is that all CO2 figures - in the customer portal, on the invoice, in the email report and in the periodic report - come from the same calculation engine and the same GLEC standard. This means that the customer is never left with two different Excel spreadsheets showing different answers, and that you as a carrier have full traceability on every single figure should the auditor ask.
At a time when sustainability documentation is moving from being a "nice to have" to a real requirement in procurement and reporting, it's that kind of detail that separates professional transport management from the amateurish.
Do you want to know more about how FleetX can boost your transportation business? Book a demo or read more customer cases.