Roadworthiness tests, service agreements, driving licences, price agreements and rental contracts - every deadline and agreement in one place, with automatic sources and alerts before it gets urgent.
An expired roadworthiness test stops the vehicle. An expired licence stops the driver. A forgotten price adjustment stops the margin. FleetX watches all three.
Roadworthiness dates are pulled automatically from the national road authority; service agreements and your own deadlines are recorded per unit.
Driving licences and qualifications with expiry dates and email reminders in good time.
Price agreements with versioning and index adjustment, rental contracts with lifecycle protection.
The road authority fills it in - you get the alert.
Expiry dates per vehicle are pulled from the national road authority and from the tachograph where possible, with manual entry as an alternative - and override protection so the automation does not overwrite what you set deliberately. Service agreements with name and expiry sit on each unit.
Who changed what - and what applied last year?
Price lists, customer prices and project prices are versioned with revisions, so you can always document which agreement applied when. Index adjustments run as a percentage change per price group - the whole portfolio in minutes.
Expiry, invoicing and change log.
Rental contracts with a period, open agreements with no end date and a full change log at field level. The dashboard shows agreements expiring today, and contracts cannot be closed while units are still out.
Filed with the right visibility.
Contracts and agreement documents are stored in the document archive with folder visibility per customer, employee and resource - safe in the cloud, and always there when you need them again.
Everything you need to stay in control - in one platform.
Answers to what transport companies most often ask about agreements, contracts and expiry dates in FleetX.
Roadworthiness tests, service agreements and your own custom deadlines per vehicle, driving licences and qualifications per employee, and expiry on rental contracts - all with alerts.
Yes, where it is possible: the roadworthiness date comes from the national road authority and some dates from the tachograph, with manual entry as an alternative and override protection on anything you set yourself.
Price lists, customer prices and project prices are versioned, so you can always document which agreement applied at a given point in time - useful in price discussions.
With bulk index adjustment: a percentage change per price group updates the whole portfolio in minutes, with revision history.
Yes, the rental dashboard shows contracts that are expiring, and contracts cannot be closed while units are still out.
In the document archive with folder visibility per customer, employee and resource - secure in the cloud and searchable from the TMS.
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