Hour types for your rules, automatic overtime and allowances, a flexitime bank and subsistence claims - approved, locked and exported to payroll without anyone opening a spreadsheet.
When hours are logged correctly once, the rest is rules. FleetX knows the rules - and applies them automatically to every single day.
Regular time, overtime at your premium rates, evening, night, weekend and public holiday allowances, holiday and absence - set up and ready.
Hourly rates per employee with valid-from dates, allowance rates with time windows - including across midnight.
Pay codes mapped per hour type and department, cost carriers split across project or vehicle - straight into payroll.
From raw hours to the right hour types - with no manual sorting.
Every day is split automatically into regular time, overtime and allowances according to the employee's working time rule. Allowance windows for evening, night, weekend and public holiday are configured freely - with weekday rules, hour caps and one-off payments per shift - and are calculated by overlapping actual worked time against each window.
Paid out, banked, as an allowance - or a fixed day rate.
Overtime can be paid out, put into a flexitime bank at its own rate, compensated as an allowance or replaced by a fixed day rate. The flexitime bank has a full ledger with deposits and withdrawals, pending and approved balance - visible to the employee in the app.
Claim, check and payment in the same flow.
The driver submits a subsistence claim from the daily report with a count and a comment - the amount is calculated automatically from the rate on the subsistence type. Which types are offered is set per department, and claims go through the same approval flow as the hours.
Nobody changes the numbers after payroll has run.
Days and periods are approved per employee - one by one or in bulk - and the payroll export refuses to run while unapproved lines remain. Exported periods are locked permanently, every export becomes a numbered batch with history, and failed exports can be run again.
Tripletex, PowerOffice, Visma and Unimicro.
Four ready-made export formats with the columns each system expects, pay codes per hour type - overridable per department - and hours split across cost carriers in proportion to actual time. Preview everything before the file is generated.
Everything you need to stay in control - in one platform.
Answers to what transport companies most often ask about hours and pay in FleetX.
Tripletex, PowerOffice, Visma and Unimicro - with ready-made formats, the columns each system expects and pay codes mapped per hour type and department.
Yes. The day is split automatically into regular time and overtime against the employee's working time rule, with daily and weekly thresholds and support for averaging across a reference period.
Allowance windows are configured freely with clock times (including across midnight), weekday rules, public holiday handling, hour caps and one-off payments per shift - and are calculated automatically from actual worked time.
Yes. Overtime can be put into a flexitime bank at its own rate, and the bank has a full ledger with deposits and withdrawals that the employee sees in the app.
The driver submits the claim from the daily report, the amount is calculated automatically from the rate on the subsistence type, and which types are offered is set per department.
No. Exported periods are locked permanently, every export becomes a numbered batch with a log, and export is blocked for as long as unapproved lines exist.
Yes, pay periods are configured freely and can cross month boundaries - approval and export follow your period.
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