Orders in from the portal, EDI, API or import - priced automatically with contracts, fuel surcharges and tolls - and invoiced with Peppol e-invoicing, attachments and accounts export. No detours.
Manual pricing and after-the-fact entry is where the margins leak. In FleetX the order carries its price from the first second.
Customer portal, EDI, API, Excel import or manual - it all lands in the same order list with the same rules.
Rate agreements, zone matrices, fuel surcharges and tolls are added to the order automatically.
The invoice run collects finished orders, groups them the way the customer wants and sends - with attachments and e-invoicing.
Create, copy, merge, split - with a full log.
Multi-stop orders, order templates and configurable order forms per customer. Recurring jobs are generated automatically with updated prices, and the activity log shows who did what, when.
Contracts, zones, fuel and tolls - straight onto the order lines.
Price lists with fixed, distance, time and quantity rates, zone-to-zone matrices per goods group, customer-specific agreements with versioning - and fuel surcharges that follow the fuel price history. Toll passings are calculated from the route and become price lines of their own.
Grouping, fees and attachments - as the customer wants them.
The invoice run collects orders per customer, project or invoice group, adds fees and rounds correctly. Proof of delivery and photos are bundled as attachments, and the invoice designer lets you adjust the layout per customer.
Peppol e-invoicing and export to your accounting system.
Peppol e-invoicing with payment reference, send log and automatic error alerts. Invoice export to over 15 accounting formats - with API integration to PowerOffice Go, Visma, Tripletex and Fiken, and automatic delivery over FTP or API.
Credit notes, prepayments and overdue follow-up.
Credit notes with line selection from the order, prepayment, a payment register and journals for overdue invoices. Credit applications and credit holds are handled in the customer portal.
Everything you need to stay in control - in one platform.
Answers to what transport companies most often ask about orders and invoicing in FleetX.
From every channel: the customer portal, EDI (EDIFACT, XML, JSON), the open API, Excel/CSV import or manually. It all lands in the same order list with the same pricing rules.
Yes. Price lists, customer agreements, zone-to-zone matrices, fuel surcharges driven by fuel price history and tolls calculated from the route are all added to the order automatically as price lines.
Yes. Invoices and credit notes are sent as Peppol BIS e-invoices through a certified access point, with payment reference, a full send log, receipt tracking and automatic alerts if something fails.
Yes. The invoice run groups orders per customer, project or invoice group the way the customer wants, and proof of delivery and photos can be bundled automatically as attachments.
Separate lists show orders that are ready to invoice and orders that are missing something - a signature or a price, for example. Nothing sits uninvoiced without it being visible.
Yes. Credit notes are created with line selection from the order, and the system supports prepayment, a payment register, overdue journals and factoring.
Yes. FleetX supports international invoicing with multiple currencies and exchange rates, and the reports convert the amounts correctly.
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