Generate complete settlements for your own drivers and subcontractors straight from completed orders - with a preview, an automatic PDF by email and export to your payroll and accounting system.
Percentage deals, fixed prices, additions, deductions and credit notes across hundreds of orders - done by hand it is hours of work and a big risk of errors.
Only invoiced and completed orders go into a settlement - and the same order can never be settled twice. The system also explains why an order was left out.
Percentage per price line, the driver's base percentage or a fixed price per order. Credit notes are deducted automatically, and VAT is handled per driver and subcontractor.
Settlements become journal entries with account, VAT code and dimensions - delivered automatically to the accounting system. Hours go the same way to payroll.
Pick period and drivers - see the totals before you generate.
The settlement is built automatically from orders that are invoiced, completed and signed by the driver. The preview shows the number of orders, customer price, driver price and VAT per driver before anything is generated - and a separate overview explains which orders were held back and why.
The settlement model follows the deal - not the other way round.
Pay a percentage of the price lines, with its own percentage per line or the driver's base percentage, or set a fixed settlement amount per order. Manual additions and deductions with date and description are pulled into the right period automatically, and credit notes are charged to the driver at the right percentage.
Generated in the background. Sent automatically.
Every settlement becomes a tidy PDF that is archived in the cloud and can be emailed to the driver automatically - and opened in the driver app. The driver's company, bank and registration details are frozen at the time of settlement, so the history never changes afterwards.
Tripletex, PowerOffice, Visma Lønn and Unimicro - ready set up.
Approved hours are exported with the right pay types per hour type - and per department too - and split across cost bearers such as project or vehicle in proportion to actual time. Preview the export, filter on period and department, and let the export lock the numbers.
Entries, suppliers and dimensions - delivered automatically.
Generated settlements are exported as journal and supplier files to Visma Business with configurable dimension mapping - department, project, driver, vehicle and customer can be routed to any dimension you choose. The files are delivered automatically over SFTP, and each settlement can only be exported once.
Always an answer to “what is this settlement made of?”
An Excel report per resource with full price line detail, a summary per vehicle and totals, a detail report with currency conversion, and an automatic control routine that watches that generated settlements match additions and credit notes.
Everything you need to stay in control - in one platform.
Answers to what transport companies most often ask about driver settlements in FleetX.
From invoiced and completed orders in the chosen period: percentage per price line, the driver's base percentage or a fixed amount per order - with additions, deductions and credit notes pulled in automatically.
No. The system requires the order to be invoiced and completed, and checks that it is not already on a settlement - paying twice is technically impossible.
A separate overview explains the reason per order - for example not invoiced, not ready for settlement or not accepted by the driver - so nothing is a mystery.
As a tidy PDF, generated automatically in the background, archived in the cloud and sent by email - and available to the driver in the app.
Yes. Settlements for external resources are rolled up on the subcontractor with company registration number and bank account, and self-billing (income export) is generated automatically.
As journal and supplier files to Visma Business with account, VAT code and freely configurable dimensions - delivered automatically over SFTP, and each settlement can only be exported once.
VAT is added automatically for VAT-registered drivers and subcontractors, with the right rate and account in the journal export.
Yes, credit notes that are to be charged to the driver are deducted automatically at the driver's credit percentage.
Book a free demo and one of our team will walk you through FleetX, tailored to your operation. No commitment, no credit card.
Book a demo